AMERICAN IRIS SOCIETY - REGION 2
ANNUAL FALL MEETING MINUTES
Saturday, October 16, 2010
East
1. Call to Order: 9:50 a.m., RVP Vaughn Sayles called meeting to order.
2. Roll Call: Taken by Sylvia Borglum.
Present:
Vaughn Sayles RVP/President-Region 2 & Webmaster
John Colley Vice President-Region 2, Nominating Committee Chair & Affiliate Chair-Southern Tier Iris Society
Sylvia Borglum Secretary
Ron James Co-Treasurer
Donna James Co-Treasurer, Affiliate
Dorothy Stiefel Newsletter Editor & Archives Chair
Linda Montanaro Knipper Affiliate Chair-Capital-Hudson Iris Society
Maria Gerbracht Affiliate Chair-Western
Mildred Horak Creative
Money Chair
Wendy Roller Judges Training Chair
Terrance Laurin Affiliate Chair-Toronto Region Iris Society (ed. note: now Ontario Iris Society (ONIS)
Kate Brewitt RVP Region 16 (
Judy Tucholski-Zon Bylaws Chair, Exhibitions Chair
Jim Robinowitz
Absent and Excused:
Donna Lowry Affiliate Chair-Greater
Janette Smith Youth Chair
3. Welcome/Thank You & Additions/corrections
to October 3, 2009 fall meeting minutes: RVP Vaughn Sayles welcomed 38 people to the meeting. Thank you expressed to this
year’s officers/affiliates chairs/committee chairs for all their hard work. Special welcome extended to TORIS who are now joining
Region 2. No additions/ corrections to above stated minutes. Motion made by John Colley, seconded by David Blake to accept
minutes. Carried.
4. Treasurer’s Report: Ron James presented report and stated the current balance is $4806.07
now following funds that have come in since report prepared. The fiscal books are January-December.
5. Affiliate Chair
Reports:
A. CHIS: in Fall Newsletter
B. CNYIS: in Fall Newsletter, additional report handed out; 2011
officers are: Donna James – Pres., Helen Schuler – VP, Polly Kinsman – Secretary, Ron James & Jan Smith – treasurers.
C. GRIS: in Fall Newsletter
D. HVIDS: in Fall Newsletter
F. STIS: in Fall Newsletter
G. TORIS: in Fall
Newsletter
G. WNYIS: In Fall Newsletter, additional report handed out: 2011 officers are: Judy Tucholski-Zon –Pres., Pat Kluczynski
– VP, Marilee Farry – Secretary, David Baehre – Treasurer.
6. Committee Reports:
A. Archives: No report.
B. Bylaws: No report.
C. Creative Money: Information is in the Newsletter.
D. Exhibitions & Awards: Report is in the Newsletter. Additional report handed out.
E. Judges Training: Wendy Roller states report is in the
Newsletter. We have 26 judges/apprentices and now TORIS is joining us from Region 16, adding another 14 for a total of 40 judges. Region 2 has had 150 hours of trainings, Region 16, 40 hours of trainings.
F. Membership: Vaughn Sayles will be
assuming this position.
G. Newsletter Editor: Dorothy Stiefel states there have been 2 issues published this year. There are distribution and format changes. A “New Name” contest for the cover page is underway – we remain designated Region
2, but will now include the Canadian provinces of
H. Youth: No report.
I. Nominating: John Colley states nominations were listed in the Fall 2010 Newsletter.
New Business:
7. Election of officers
for 2011: Nominations are:
RVP Donna Lowry
Vice President Judy Tucholski-Zon
Secretary Sylvia Borglum
Treasurer Ron
& Donna James
No nominations offered from the floor. Motion made by Ron James, seconded by John Colley that the Secretary
be authorized to cast one (1) ballot. Carried.
8. Region 2 Awards Presentations:
Awards for 2010 winners presented: Sondra Tillou – Peckham, Judy Tucholski-Zon – Blenis, Sylvia & Dana Borglum – Conroe.
9. Show dates for 2011
A. Show Awards discussion: Since TORIS is joining Region 2, what about the show rotation order? 1) Motion made by John Colley,
seconded by Donna James to refresh rotation by putting club names in a hat and choosing. Discussion. Vote: YES – 9, NO
– 14. Motion defeated. 2) Motion made by Jim Robinowitz, seconded by Sandra Tillou to grant #1 show award choice slot
to new affiliate (TORIS) in the current rotation for 2011. Discussion: rotation would be TORIS, GRIS, CNYIS, STIS, WNYIS, CHIS,
HVIDS. Vote by show of hand: YES – 22, NO – 2. Motion carried.
B. Spring Show Rotation: reviewed
1. HVIDS-May 15th
2. CNYIS-July 2nd - McGarvey.
3. STIS- May 22nd – Peckham.
4. WNYIS-June 4th for TBs – Blenis ; & July 3rd - Japanese
iris show.
5. CHIS- June 4th
6. GRIS- No show.
7. TORIS-May 15th – Magdalen.
10. Budget for 2010: Ron James states there are no changes for 2011 budget. Motion made by Helen Schueler, seconded by Maria Gerbracht to accept budget as presented. Carried.
11. Bylaws committee
– amendments to include Ontario and Quebec:
Following short discussion this item will be forwarded to committee. Judy Tucholski-Zon
is chairperson. Kate Brewitt and Terry Laurin volunteer to join her in working on review of bylaws and proposed amendments to
accommodate the incorporation of Quebec and Ontario, Canada into Region 2.
12. Region 2 Newsletter distribution: Discussion
of options include electronic vs. paper hardcopy. Motion made by John Colley, seconded by Linda Montanaro Knipper to distribute
the Region 2 Newsletter electronically to those members with Internet access, and mail paper hardcopy to those members without Internet
access or upon request. Discussion following regarding options for limited time for transition. Newsletter would also
be on website. Carried.
13. Additional New Business:
A. Tentative Sale Dates: reviewed
1. CHIS- August 6th
2. HVIDS- August 13th & 20th
3. CNYIS-
August 7th
4. WNYIS- August 6th
5. STIS- August 6th
6. GRIS- July 31st
7. TORIS- August 7th ?
B. 2011 Fall Meeting Host: CNYIS
will host.
C. AIS faces funds difficulty:
1. Vaughn Sayles had raffle tickets for the Victoria BC Convention of 2011.
D. Thank you: John
Colley expresses Thank You to Vaughn Sayles for his 3 years of RVP work. All agree and applause. RVP pin will be given
to Vaughn when it is available again from AIS.
11. Adjournment: Motion made by E. J. Mattson and
seconded by Donna James to adjourn meeting. Carried at 11:07am.
Respectfully submitted,
Sylvia Borglum, Secretary