AIS REGION 2 COMMITTEE REPORTS
Bylaws Committee Report Judy
Tucholski-Zon
By-Law changes to be voted upon at the September 24, 2011 Fall annual meeting of AIS Region 2. All Region
2 members will receive a surface mailed copy of these amendments.
Following are the Articles and Sections of the Region 2 By-Laws that
need amending.
ARTICLE I - NAME AND AFFILIATION
Section 2
Affiliation: Region 2 is an organization whose geographical boundaries
have been designated by the Board of Directors of the American Iris Society as the State of
Proposed change (in bold) to read:
Affiliation: Region 2 is
an organization whose geographical boundaries have been designated by the Board of Directors of the American Iris Society as the State
of
ARTICLE VII – DUTIES OF OFFICERS
Section 4
The Secretary shall record the minutes of official
meetings. These minutes shall be kept as a permanent record, and shall also be printed in the Region 2 newsletter. He/she shall
conduct official correspondence and mailing under the direction of the RVP.
Proposed change (in bold) to read:
The Secretary
shall record the minutes of official meetings. These minutes shall be kept as a permanent record, and shall also be printed in the
Region 2 newsletter. He/she shall conduct official correspondence and mailing, either electronically or by surface mail, under
the direction of the RVP.
ARTICLE VIII – BOARD OF DIRECTORS
Section 3
Special meetings of the Board of Directors shall be held
at the call of the Regional Vice President, or upon written request of three members of the Board of Directors. Notice of these
meetings shall be mailed or made by personal contact to each member of the Board of Directors.
Proposed change (in bold) to read:
Special
meetings of the Board of Directors shall be held at the call of the Regional Vice President, or upon the written request of three
members of the Board of Directors received by either electronic or surface mail. Notice of these meetings shall be electronically
mailed, mailed by surface mail or made by personal contact to each member of the Board of Directors.
ARTICLE IX – ANNUAL MEETINGS
Section
1
There shall be at least one regular meeting each year. Additional meetings shall be held when deemed necessary by the Regional
Vice President, with the approval of the Board of Directors, or upon written petition by ten percent of the members of Region 2, not
more than six percent of the members being from one affiliated society. Notice of time, place and purpose of each meeting shall
be mailed to each member at least thirty days in advance of such meetings.
Proposed change (in bold) to read:
There shall be at least
one regular meeting each year. Additional meetings shall be held when deemed necessary by the Regional Vice President, with
the approval of the Board of Directors, or upon written petition, either electronic or hand written, by ten percent of the members
of Region 2, not more than six percent of the members being from one affiliated society. Notice of time, place and purpose of
each meeting shall be mailed, either electronically or by surface mail, to each member at least thirty days in advance of such meetings.
ARTICLE
X NOMINATIONS AND ELECTIONS
Section 1
The President or representative of the affiliated clubs and societies along with the
RVP and the Vice President shall constitute a Nominating Committee for the purpose of nominating the incoming Regional Vice President
and all elective officers. They shall elect their own chairman and will prepare a slate for presentation at each Annual Meeting. The responsibility of the nominating committee is to find and encourage potential officers.
Proposed change (in bold) to read:
The nominating
committee shall be composed of the RVP, the Vice President who shall be the chairman of the committee, and one at-large member. The
slate of officers shall be presented at the Annual Meeting. The responsibility of the nominating committee is to find and encourage
potential officers.
Section 5
For president of the affiliated clubs or societies, the club or society would fill the vacancy
by vote before the next Region 2 meeting and notify the RVP of the results.
Proposed change (in bold) to read:
If a vacancy occurs in
the office of president in any of the affiliated clubs or societies, the club or society must fill the vacancy before the next Region
2 meeting and notify the RVP of the results.
ARTICLE XIII – AMENDMENTS
Section 1
The Bylaws may be amended by a two-thirds vote
of the members present and voting at Region 2's Fall annual meeting, provided that all members have been mailed a printed copy of
the proposed amendments at least fifteen days prior to voting.
Proposed change (in bold) to read:
The Bylaws may be amended by a two-thirds
vote of the members present and voting at the Region 2 Fall annual meeting, provided that all members have been mailed, either electronically
or by surface mail, a printed copy of the proposed amendments at least fifteen days prior to voting.